Charity Special Events Team Lead
Our fundraising goal is bigger than ever this year, so we are adding to our already amazing Charity Events volunteer staff. Our Charity Events team is looking for a Charity Special Events Team Lead to help coordinate all activities for Charity Events, excepting the Silent Auction and SeanChan Holdem' Poker Tournament.
This position reports to: Charity Events Director Jamie Cybert, and will have to occasionally coordinate with Cybert's second, Jeff Bernard (depending on cell service, etc. at the con).
Time Commitment: Up to 30 hours (20 hours at JordanCon, 10 hours pre-con). Dealer's Hall hours will apply for your tables. Dealer's Hall Hours are:
Friday, April 20, 2018: Artist and Dealer check-in is from 10 a.m. until 2 p.m. The Hall is open to JordanCon attendees from 2:30–7 p.m.
Saturday, April 21, 2018: Hall is open from 10 a.m.–7 p.m. The Charity Events team can arrange access to the Dealer's Hall prior to 10 a.m. if necessary.
Sunday, April 22, 2018: Hall is open from 10 a.m.–2:30 PM. Dealers and their helpers may enter when the Art Show/Dealer Hall staff is present, usually about 9 a.m. Attendees must pick up their convention T-shirt and picked up and paid for any art show auctions, dealer purchases or charity auction items prior to 2:30 p.m. The Charity Events team can arrange access to the Dealer's Hall prior to 10 a.m. for any setup you may need to do. You do not have to keep things running until 2:30 p.m. We'll work with you on that.
Raise $1,698.26 for Amyloidosis Research at the Mayo Clinic
Ability to work well with others
Bonus point if you also have:
Familiarity with iPad for taking payments (We typically use Square, but that may change.)
Basic cash handling knowledge
Schedule charity activities. Make sure there is a good spread over the weekend of activities. You will be provided with approximately four tables Friday–Sunday in the Dealer's Hall next to the Charity Auction which you can use for your activities. At least two of these will be to organize mums sales on Friday and Saturday. We need to have these tables filled with something, even just displays, all weekend long.
Coordinate booth/activity staffing. You do not have to volunteer all day, every day! That's what our Volunteer Coordinator, Greg Fornero, is for. He will find people with the skills you need to help you run these things. Prior to JordanCon, you'll let the Charity Events Director know how many volunteers you need, and she will make sure the Volunteer Coordinator is aware of the departmental needs. Either you or your Director will need to fill in any holes in the schedule where we don't have Volunteer coverage. The goal is to keep the time commitment for this project under 30 hours. If you need help, before, during, or after JordanCon, your Director is there to help! Just reach out.
Arrange for activity/event supplies. Let the Charity Events Director know if you need any supplies, preferably this will be done prior to JordanCon, but can be done at the con as well.
Report each day's earnings to the Charity Events Director. You'll need to provide at the end of each day an accounting of what was raised that day split out by activity and payment method. We prefer you be able to do this electronically, either via email or text, for accuracy of accounting. Handwritten records given directly to the Charity Events Director are also acceptable, but not preferred.
A note from the Charity Events Director:
You will NOT be thrown to the wolves — this position will have a good deal of responsibility, but will also have the support of our team. I will happily go over things we've done in the past and answer questions you may have. I will help you fill holes in your volunteer schedule, but I expect you to make an earnest effort to let the Volunteer Director know at JordanCon if you have a no show and to let me know pre-con how many people you'll think you need. I will also provide you with feedback regarding resource requests and volunteer needs.
Think you have what it takes to be part of JordanCon's staff and help us reach our most ambitious charity goal yet? Email a brief description of your qualifications and why you think you're a great fit for this position to Jamie Cybert at email@example.com.